Project Management Mentorship

By Charlotte

Task: Ensure skills are passed to underclassmen

Since our project manager is leaving for college next year, there has been an effort to teach the younger students on our team to take on this role and its many responsibilities. These responsibilities include updating the Gantt chart, writing meeting logs, gathering information for meeting logs when you are not able to make it to meetings, leading and helping writing post mortem and roads to, ensuring general organization for the whole team in terms of Discord and other communication methods, writing articles about the ever-changing responsibilities of this role, managing competition day roles and management, leading and recording planning sessions, being part of leadership in the blog sub team, ensuring communication between the various subteams in Iron Reign, encouraging and understanding detailed explanations of each part of the robot, blog, code, and presentation, among much more.

This is a lot for one person to take on, emphasizing the importance of gentle and detailed mentorship so that next year our new project manager has all the tools and much needed coaching they need to succeed and not get lost in what the role entails so that they can make the team a more organized unit.

We have taken on many freshmen interested in assuming these responsibilities, notably Bhanaviya and Cooper. This mentorship begins with the meeting logs, which often take multiple hours to construct due to the fact that they must understand not only what each member of the team is working on, but also how that plays in the overall progression of the team. One big example is in conveying the progress of the coding team. This has been a challenge for me this year due to my lack of experience in dealing with robot code. Taking the time to have a longer discussion the the coders and demanding explicit details about the code changes and how these changes affect the overall progression of the code is what helped me with this challenge. This demand for detail is what is most important in the mentorship process, as it takes a certain confidence and assertion to do so.

Aside from these soft skills, there are some hard skills to be had too. First of all, we mentored all the underclassmen on how to use HTML to write and post a blog post as well as an introduction to what their language should sound like in these blog posts. Rather than conversational, each post should be written in a professional, technical, or formal manner, depending on the subject matter of the post. Meeting logs have their own template and formatting, which have been taught to future project managers so that they can practice these skills. Bhanaviya has already written a promising number of meeting logs with impressive detail.

As the season comes to an end, there a few things remaining to teach, especially planning sessions and the Gantt chart. The Gantt chart especially requires a lot of hands-on mentorship, as though the software is intuitive it is difficult to be in the mindset for that type of higher level organization if you haven't ever before and haven't been walked through it. Alongside this mentorship, I will have the freshmen lead planning sessions with me as an advocate alongside them, so if the conversation gets off topic I can supply them the confidence needed to call the meeting back to focus. Mentorship is a long process, but is essential in such an abstract role in the team and I will continue to be there as a voice of support throughout the whole process.